Our vision is to enrich the lives of those we touch, to enhance the cultural life of the community, to educate future generations about the value of music, to entertain our audiences, to elevate the quality of every performance, and to serve as a leader for positive community growth through the performance of excellent symphonic music, and to cooperate with other arts agencies for the betterment of our community.
OKLAHOMA CITY PHILHARMONIC
JOB TITLE: General Manager
REPORTS TO: Executive Director
SUPERVISES: Operations Associate, Education Coordinator, Stage Manager, Librarian, and Personnel Manager
JOB SUMMARY: The General Manager is responsible for ensuring that the scheduling and production of all orchestra events (concerts, rehearsals, runouts, special events, etc.) run smoothly, effectively, and in a financially responsible manner. The General Manager functions as a liaison between the orchestra and the rest of the organization and is responsible for carrying out the provisions of the Master Agreement. The position is also responsible for oversight of all education and community engagement related planning and activity.
JOB DUTIES AND RESPONSIBILITIES:
· Plan and administer all concert production activities of the orchestra.
· Engage and negotiate contracts for guest artists and conductors.
· Coordinate operations and production activities with appropriate staff.
· Supervise orchestra setup for rehearsals and concerts.
· Supervise and manage all rehearsals and concerts in coordination with guest artist contracts, venue technical staff, operations staff, contract labor, and conductor.
· Confirm arrangements with recording engineer for any recording of concert, in consultation with appropriate staff.
· Supervise the arrangements for guest artist travel, accommodations, and hospitality.
· Create, coordinate and distribute all production schedules and stage plots in a timely manner.
· Organize and produce all orchestra fee engagements, runout concerts, and special projects.
· Serve as liaison to venues for organization’s logistical and production needs.
· Complete and submit all stage crew semi-monthly payroll in coordination with Stage Manager and Finance Director.
Scheduling & Planning
· Prepare the orchestra’s master schedule by working with the Executive Director and Music Director to achieve artistic goals, while maximizing services for financial benefit and upholding the requirements of the Master Agreement.
· Participate in the season planning process, in collaboration with Music Director and Executive Director; research potential programs, artists, conductors, and partnership opportunities, as necessary.
· Determine feasible schedules and budgets for special events such as runouts, recordings, and community engagement programs.
· Book all necessary facilities.
· Serve as a member of management’s negotiating team for collective bargaining agreements; research specific issues as requested by the negotiating team; determine financial impact of proposed changes.
· Monitor, identify and propose changes and develop strategies to achieve optimal results, on an ongoing basis.
· Interpret, implement and uphold terms of the Master Agreement.
· Maintain open communication with orchestra committee and respond to issues in a timely manner in consultation with appropriate staff.
· Promote a positive relationship between the orchestra, administration, and Board.
· Ensure best possible physical working conditions for the orchestra in all situations.
· Develop and monitor budgets for all production activities.
· Supervise education activities and approve the education department’s annual budget.
· Maintain appropriate cost controls while maintaining artistic integrity and upholding the Master Agreement.
· Manage procurement of supplies, licenses, equipment and services for operational purposes.
· Serve as part of senior management team to assist the Executive Director in setting and implementing administrative and artistic policies established by the Board.
· Complete annual ASCAP/BMI reporting.
· Maintain inventory of all orchestra owned equipment (musical and non-musical) and coordinate updated inventory with Finance Director for insurance purposes.
· Coordinate activities of Development, Marketing and Communications departments for special projects involving the use of the theatre, stage crew, and/or orchestra musicians.
· Serve on Board committees as required.
· Perform other duties as assigned by Executive Director.
Bachelor’s degree in music or arts administration required (master’s degree preferred) with 5+ years of experience in administration and operations of a professional orchestra.
Please send cover letter, resume and three references to email@example.com. No phone calls please. Deadline to apply is October 25, 2019.
OKLAHOMA CITY PHILHARMONIC
Title: Development Director
Structure: Full Time
Reports to: Executive Director
Direct Reports: Development Manager, co-supervises Database Manager with Director of Marketing/PR
The Director of Development is the principal strategist and administrator of the organization’s overall fundraising and unearned revenue efforts and is responsible for planning, implementing and monitoring the organization’s Annual Fund program. This position supervises development staff and reports directly to the Executive Director. The Development Director is a partner with other senior staff, members of the Philharmonic Board, the Oklahoma City Philharmonic Foundation Board, Orchestra League Executive Director and members, patrons and donors in order to achieve the organization’s annual budget, fundraising goals and future growth.
– Lead, develop and manage the plan, strategies, timetables and corresponding budgets for annual development activities.
– Build the unearned revenue capacity of the Philharmonic by managing and personally soliciting groups of major gifts donors and coordinate the cultivation of new prospects; develop a strategy around how the organization grows major gifts, including the expansion of planned giving strategies.
– Manage and coordinate development team efforts to include the Executive Director, Music Director, Orchestra League Executive Director, development staff, Board committees and other volunteer leaders to ensure unified development efforts and accountability to deadlines and budgets while continually monitoring quality and impact.
– Strategically plan and coordinate the Music Director’s activities and role as a relationship-builder to maximize revenue, and follow through by methodically and directly soliciting gifts.
– Understand the development solicitation process, the organization’s policy and procedures for gift acceptance, all gift options and their use, and ensure compliance to Oklahoma state fundraising registration requirements.
– Meet and cultivate current and prospective donors and supporters on a continual basis to establish and ensure effective communications and stewardship of relationships.
– Write all direct mail pieces and all individual, corporate or foundation solicitation proposals over $20,000, and coordinate with other development staff and the Orchestra League Executive Director the completion of additional Annual Fund solicitations, sponsorships, donor benefit materials and their delivery, and all published reporting.
– Work with the Director of Marketing/PR to ensure uniform communications and branding with all constituents.
– Steward and grow the membership of the organization’s Maestro Society through a proactive web presence, a catalogue of appropriate marketing and mailing materials, as well as through contacts to strengthen relationships with potential major donors.
– Direct and ensure an exceptional stewardship program through timely acknowledgement, appropriate recognition, and the effective use of donations according to donor intent.
– Mentor and monitor development staff to ensure organizational, position-related policy and procedures are followed and goals are achieved.
– Oversee grant seeking efforts, including research, proposal writing and reporting requirements.
– With the Executive Director, Orchestra League Executive Director, Database Manager and Director of Marketing/PR, help to coordinate specific lists and invitations for the organization’s annual and special events, including the Society’s Annual Meeting, Red, White & Boom, the annual Maestro/Encore Society event, and Orchestra League fundraising and special events.
– Partner with the other senior staff to maintain cross-departmental communication, develop collaborative planning, and mazimize organizational efforts.
– Participate as an ex-officio member on, and provide necessary staff support to, Board development committees.
– Regularly attend Philharmonic Classics and Pops concerts.
– Other duties, as assigned by the Executive Director.
– Veteran fundraising executive with a proven track record of securing major gifts, building long-term relationships and moving prospects and donors through each stage of the giving cycle.
– College degree required with 10+ years of successful experience in a supervisory or managerial role working in a non-profit development setting.
– Proven relationship builder with an ability to work with and motivate a broad spectrum of people, including staff, Board members, volunteers and donors.
– Thorough understanding and experience in fundraising techniques and with all processes involved in annual fund and/or capital campaigns.
– Excellent written and interpersonal communication skills.
– Experience in organizational budget planning, preparation and management.
– Passion for and familiarity with music is a plus.
– To apply, please send cover letter, resume and three references to Kris Markes, Interim Executive Director, (firstname.lastname@example.org) by August 30, 2019. Please contact by email only.