Employment

Our vision is to enrich the lives of those we touch, to enhance the cultural life of the community, to educate future generations about the value of music, to entertain our audiences, to elevate the quality of every performance, and to serve as a leader for positive community growth through the performance of excellent symphonic music, and to cooperate with other arts agencies for the betterment of our community.

General Manager

OKLAHOMA CITY PHILHARMONIC

JOB TITLE: General Manager
REPORTS TO: Executive Director
SUPERVISES: Operations Associate, Education Coordinator, Stage Manager, Librarian, and Personnel Manager

JOB SUMMARY: The General Manager is responsible for ensuring that the scheduling and production of all orchestra events (concerts, rehearsals, runouts, special events, etc.) run smoothly, effectively, and in a financially responsible manner. The General Manager functions as a liaison between the orchestra and the rest of the organization and is responsible for carrying out the provisions of the Master Agreement. The position is also responsible for oversight of all education and community engagement related planning and activity.

JOB DUTIES AND RESPONSIBILITIES:

Concert Production

· Plan and administer all concert production activities of the orchestra.

· Engage and negotiate contracts for guest artists and conductors.

· Coordinate operations and production activities with appropriate staff.

· Supervise orchestra setup for rehearsals and concerts.

· Supervise and manage all rehearsals and concerts in coordination with guest artist contracts, venue technical staff, operations staff, contract labor, and conductor.

· Confirm arrangements with recording engineer for any recording of concert, in consultation with appropriate staff.

· Supervise the arrangements for guest artist travel, accommodations, and hospitality.

· Create, coordinate and distribute all production schedules and stage plots in a timely manner.

· Organize and produce all orchestra fee engagements, runout concerts, and special projects.

· Serve as liaison to venues for organization’s logistical and production needs.

· Complete and submit all stage crew semi-monthly payroll in coordination with Stage Manager and Finance Director.

Scheduling & Planning

· Prepare the orchestra’s master schedule by working with the Executive Director and Music Director to achieve artistic goals, while maximizing services for financial benefit and upholding the requirements of the Master Agreement.

· Participate in the season planning process, in collaboration with Music Director and Executive Director; research potential programs, artists, conductors, and partnership opportunities, as necessary.

· Determine feasible schedules and budgets for special events such as runouts, recordings, and community engagement programs.

· Book all necessary facilities.

Master Agreements/Contracts

· Serve as a member of management’s negotiating team for collective bargaining agreements; research specific issues as requested by the negotiating team; determine financial impact of proposed changes.

· Monitor, identify and propose changes and develop strategies to achieve optimal results, on an ongoing basis.

· Interpret, implement and uphold terms of the Master Agreement.

Orchestra Personnel

· Maintain open communication with orchestra committee and respond to issues in a timely manner in consultation with appropriate staff.

· Promote a positive relationship between the orchestra, administration, and Board.

· Ensure best possible physical working conditions for the orchestra in all situations.

Administrative

· Develop and monitor budgets for all production activities.

· Supervise education activities and approve the education department’s annual budget.

· Maintain appropriate cost controls while maintaining artistic integrity and upholding the Master Agreement.

· Manage procurement of supplies, licenses, equipment and services for operational purposes.

· Serve as part of senior management team to assist the Executive Director in setting and implementing administrative and artistic policies established by the Board.

· Complete annual ASCAP/BMI reporting.

· Maintain inventory of all orchestra owned equipment (musical and non-musical) and coordinate updated inventory with Finance Director for insurance purposes.

Other

· Coordinate activities of Development, Marketing and Communications departments for special projects involving the use of the theatre, stage crew, and/or orchestra musicians.

· Serve on Board committees as required.

· Perform other duties as assigned by Executive Director.

QUALIFICATIONS
Bachelor’s degree in music or arts administration required (master’s degree preferred) with 5+ years of experience in administration and operations of a professional orchestra.

TO APPLY
Please send cover letter, resume and three references to okcphilemployment@gmail.com. No phone calls please.

Development Coordinator

OKLAHOMA CITY PHILHARMONIC

Position Description
Title: Development Coordinator
Structure: Full-Time
Reports to: Associate Director of Development

Position Summary:

The OKCPHIL seeks an organized, detail-oriented, results-driven Development Coordinator that has a collaborative spirit and is passionate about making a difference in the community.
As the administrative backbone of the Development Department, the Development Coordinator will provide the necessary support to meet the fundraising and program goals of the department.

Position Responsibilities:

Manage a portfolio of assigned individuals, corporations, and foundations

· Assist in implementing and tracking progress against all development goals and strategies.
· Ensure the assigned portfolio of donors are being cultivated and stewarded throughout the year.
· In coordination with the Associate Director of Development, submit grant applications to foundations, corporations and public entities.
· In coordination with the Associate Director of Development, write and submit final reports to granting organizations.
· Provide superb customer service for patrons via phone, email and in-person.

Data Entry

· Maintain accurate donor records, contact information, and other pertinent information.
· Moves Management: Enter contact activity for donors and prospects and set follow-up actions.
· Support the Database Manager by fulfilling basic development needs for reports, contact lists for direct mail, email and program books.

Gift Processing, Reporting, and Acknowledgements

· Manage and ensure gifts are acknowledged in a timely fashion.
· Support the fulfillment of individual donor benefits throughout the year.
· Create reports as needed for the Associate Director of Development.

Performances and Special Events

· Attend and support all performances of the OKCPHIL.
· Attend and support all special events.
· Assist Development staff in the planning and execution of special donor events.

Grants Management

· Create, organize and update necessary supplemental materials for all grant applications, including board lists, school site lists, work samples, and testimonials/statements of support in conjunction with the Associate Director of Development.
· Maintain OKCPHIL’s GiveSmart profile at the Oklahoma City Community Foundation.
· Research grant prospects.

Miscellaneous/Administrative

· Support the fulfillment of administrative tasks related to OKCPHIL volunteer constituents.
· Coordinate scheduling for the Development Department, including donor/prospect meetings, development committee meetings, and others.
· Assist in developing OKCPHIL’s Annual Report, Notes Newsletter, Constant Contact Development Articles, and other various projects.
· Assist with the creation of meeting materials, presentations, and minutes.
· Maintain awareness of current trends in fundraising and philanthropy.
· Other projects and tasks as assigned.

Key Characteristics:

· College Degree. Coursework in arts administration or arts education is a plus.
· 1 to 3 years of administrative experience, preferably in a nonprofit fundraising environment.
· Proficiency with CRMs. Raiser’s Edge specifically is a plus.
· Support and attend all OKCPHIL performances and special events.
· Ability to meet strict deadlines, multi-task, prioritize, and manage multiple projects effectively with careful attention to detail.
· Strong oral and written communication skills, including interpersonal skills.
· Ability to collaborate creatively, with proven ability to work effectively with internal and external partners.
· Proficient PC skills, including word processing and spreadsheet applications. Working knowledge of Microsoft Word, Excel, and PowerPoint.
· Personable and customer service oriented, with the ability to build relationships with stakeholders, including staff, board members, volunteers, external partners and donors.
· Able to handle confidential information with discretion.
· Ability to receive instruction and develop a proactive schedule for success.
· Willingness to work non-traditional hours, including evenings and weekends.
· Sense of humor, adaptable, and positive attitude.
· Passion for and familiarity with music is a plus.

Benefits Offered:

· Salary for full-time commensurate with experience. A comprehensive benefits package including PTO, Medical, Dental, and the opportunity to participate in a 403B and FSA plan.

To Apply:

· To apply, please send cover letter, resume, and three references to Tara Burnett, Associate Director of Development, tara@okcphil.org by February 7th, 2020. Please contact by email only.