Our vision is to enrich the lives of those we touch, to enhance the cultural life of the community, to educate future generations about the value of music, to entertain our audiences, to elevate the quality of every performance, and to serve as a leader for positive community growth through the performance of excellent symphonic music, and to cooperate with other arts agencies for the betterment of our community.

Marketing and Public Relations Director

Job Title: Marketing and Public Relations Director
Reports to: Executive Director
Department: Marketing
FLSA Status: Exempt
Schedule: 9am – 5pm (M-F), with some evenings and weekends

POSITION SUMMARY

The primary goal of this position is to grow and develop audiences for concerts and programs. The Director oversees marketing strategies and budget, market analysis, brand identity and awareness, web presence, media relations, ad buys, community partnerships, social media, and sales strategies. The role requires the ability to craft and disseminate compelling stories that promote OKCPHIL programs and events. This role is a member of the senior leadership team reporting to the Executive Director (ED).

DUTIES AND RESPONSIBILITIES

  • Establishes a marketing plan encompassing the overall season, individual concerts, educational programs, development and fundraising activities, and community performances
  • Creates an annual budget and maintains budget projections for the Marketing Department; channels departmental billing to the Finance Director; works with all media sales representatives on media buys
  • Generates media stories through press releases, personal contacts, and promotions
  • Collaborates in the broader community for community partnerships and along with ED, is the point person for marketing and box office relations with the Civic Center Music Hall reviewing all permits concerning Box office management
  • Writes TV and radio spots and directs media messaging with the input of the ED
  • Creates creative concepts for season campaigns in collaboration with graphic designers, and generates video concepts
  • Provides oversight to the marketing team and facilitates positive communications with the Development, Education, Production, Finance, and other departments at the OKCPHIL, the marketing community, and the community in general
  • Coordinates professional photos for media usage and archival purposes
  • Ensures positive public-facing messaging for all digital, e-mail, print, video, and face-to-face public relations in the community
  • Maintains media schedules and sales calendars in collaboration with the marketing/box office team focused on driving contributed and earned revenue growth
  • Develop a marketing and communications dashboard to demonstrate the overall efficacy of plans
  • Acts as the spokesperson for the OKCPHIL when the ED and Music Director are unavailable
  • Other duties as required

EDUCATION AND EXPERIENCE

  • Minimum of 3-5 years of experience in a supervisory role
  • Experience creating and implementing a successful multi-channel promotional strategy
  • A track record of success in marketing or sales, an emphasis on performing arts preferred
  • Excellent written and verbal communication skills with a keen attention to detail
  • Experience managing multiple projects and deliverables simultaneously
  • Knowledge of orchestral music, or music in general sufficient to write related copy
  • Demonstrated commitment to lifelong learning
  • Bachelor’s Degree in a related field or equivalent practical experience

PHYSICAL DEMANDS

  • Sit and stand for extended periods, and walk, bend, and reach to access files/storage and office equipment
  • Using a computer while sitting for extended periods is common
  • Ability to communicate orally with customers, vendors, management, and coworkers
  • Regular use of phone and email for communication
  • Hearing and vision correctable to within normal ranges for normal conversations, receiving ordinary information and preparing or inspecting documents
  • No heavy lifting is expected, though occasional exertion of about 20 lbs. of force (e.g., picking up and carrying binders, and laptops) may be required
  • Manual dexterity is required to use common office equipment (e.g., computers, mobile devices, calculators, copiers, scanners)

EEO STATEMENT

The Oklahoma City Philharmonic is committed to the principle of equal employment opportunity for all. All employment decisions are based on business needs, job requirements and individual qualifications.
The Oklahoma City Philharmonic, in compliance with all applicable federal, state, and local laws and regulations, does not believe in nor discriminate on the basis of: race; color; national, social or ethnic origin; age; religion or belief; gender; sexual orientation; gender identity; marital, civil union, domestic partner or family status; disability; genetic information; Veteran status; or any other characteristic protected by state, federal, or local law in any of its policies, practices, or procedures.
We expect and require the cooperation of all employees in maintaining a discrimination and harassment-free workplace.

TO APPLY: Please send a cover letter, resume, and three (3) professional references to employment@okcphil.org with the subject line “Marketing and Public Relations Director”

Guest Artist Liaison / Operations Assistant

Job Title: Guest Artist Liaison / Operations Assistant
Reports to: General Manager
Department: Operations
FLSA Status: Non-Exempt
Schedule: 9am – 5pm (M-F), with some evenings and weekends

POSITION SUMMARY

The Guest Artist Liaison /Operations Assistant is a primary point of communication and support to guest artists. The role involves vendor management, travel and logistics planning, onsite support, and related purchasing.

DUTIES AND RESPONSIBILITIES

Guest Artist Responsibilities

  • Study contracts and maintain relationships with hotels and transportation agents
  • Book flights and hotels for guest artists and musicians and arrange local ground transportation
  • Research and secure appropriate artist visas for international guests, as needed
  • Prepare, circulate, and manage guest artist itineraries, coordinating media appearances and private practice times, if needed
  • Review and fulfill all requirements stipulated in guest artist riders, while controlling expenses
  • Be onsite or on-call for the duration of the guest artist’s stay
  • Manage complimentary ticket requests for guest artists

Orchestra Hospitality

  • Contract and/or arrange parking for all daytime services and all performances
    • Provide Personnel Manager with OKCPHIL parking tags
    • Create and distribute parking passes and maps as necessary
  • Develop and maintain relationships with catering services and secure catering for the orchestra on Pops concert weekends and other times, as necessary
  • Oversee coffee service for orchestra musicians
    • Replenish supplies upon request from the Stage Manager
    • Maintain contracts and working relationships with coffee partner(s) and other vendors

Operations Department

  • Provide administrative support to the General Manager, Personnel Manager, Stage Manager, Education Manager and the Music Librarian, as needed
  • Coordinate instrument or other equipment rentals and logistics, as needed
  • Assist with planning and coordination of props on stage and for pre- and post-concert activities, as needed
  • Timely submission of receipts for departmental purchases
  • Plan the logistics for runout (offsite) services
  • Willingness to work between departments within the organization, as needed
  • Other duties as assigned

Availability

  • Regular office hours are 9 am until 5 pm, Monday through Friday, occasional weekends
  • Must attend all Philharmonic services and special events that involve a guest artist

EDUCATION AND EXPERIENCE

  • Experience in an arts management or related role
  • Proven written and verbal communication skills and respect for confidential matters
  • Experience using MS Outlook, Word, and Excel with strong attention to detail
  • Undergraduate degree or equivalent in music, preferred

PHYSICAL DEMANDS

  • Sit and stand for extended periods, and walk, bend, and reach to access files/storage and office equipment
  • Using a computer while sitting for extended periods is common
  • Ability to communicate orally with artists, customers, vendors, management, and coworkers
  • Regular use of phone and email for communication
  • Hearing and vision correctable to within normal ranges for normal conversations, receiving ordinary information and preparing or inspecting documents
  • No heavy lifting is expected, though occasional exertion of about 20 lbs. of force (e.g., picking up and carrying binders, and laptops) may be required
  • Manual dexterity is required to use common office equipment (e.g., computers, mobile devices, calculators, copiers, scanners)

EEO STATEMENT

The Oklahoma City Philharmonic is committed to the principle of equal employment opportunity for all. All employment decisions are based on business needs, job requirements and individual qualifications. The Oklahoma City Philharmonic, in compliance with all applicable federal, state, and local laws and regulations, does not believe in nor discriminate on the basis of: race; color; national, social or ethnic origin; age; religion or belief; gender; sexual orientation; gender identity; marital, civil union, domestic partner or family status; disability; genetic information; Veteran status; or any other characteristic protected by state, federal, or local law in any of its policies, practices, or procedures. We expect and require the cooperation of all employees in maintaining a discrimination and harassment-free workplace.

TO APPLY: Please send a cover letter, resume, and three (3) professional references to employment@okcphil.org with the subject line “Guest Artist Liaison / Operations Assistant”