Employment

The Oklahoma City Philharmonic is seeking an Orchestra Librarian and/or Personnel Manager for the 2019-2020 season. The vacancies may be considered as separate positions, but they could be filled by one candidate, depending on qualifications.

Jobs
Development Director

OKLAHOMA CITY PHILHARMONIC

Position Description

Title:                     Development Director

Structure:            Full Time

Reports to:         Executive Director

Direct Reports: Annual Fund Manager, co-supervises Database Manager with Director of Marketing/PR

Position Summary:

The Director of Development is the principal strategist and administrator of the organization’s overall fundraising and unearned revenue efforts and is responsible for planning, implementing and monitoring the organization’s Annual Fund program. This position supervises development staff and reports directly to the Executive Director. The Development Director is a partner with other senior staff, members of the Philharmonic Board, the Oklahoma City Philharmonic Foundation Board, Orchestra League Executive Director and members, patrons and donors in order to achieve the organization’s annual budget, fundraising goals and future growth.

Position Responsibilities:

  • Lead, develop and manage the plan, strategies, timetables and corresponding budgets for annual development activities.
  • Build the unearned revenue capacity of the Philharmonic by managing and personally soliciting groups of major gifts donors and coordinate the cultivation of new prospects; develop a strategy around how the organization grows major gifts, including the expansion of planned giving strategies.
  • Manage and coordinate development team efforts to include the Executive Director, Music Director, Orchestra League Executive Director, development staff, Board committees and other volunteer leaders to ensure unified development efforts and accountability to deadlines and budgets while continually monitoring quality and impact.
  • Strategically plan and coordinate the Music Director’s activities and role as a relationship-builder to maximize revenue, and follow through by methodically and directly soliciting gifts.
  • Understand the development solicitation process, the organization’s policy and procedures for gift acceptance, all gift options and their use, and ensure compliance to Oklahoma state fundraising registration requirements.
  • Meet and cultivate current and prospective donors and supporters on a continual basis to establish and ensure effective communications and stewardship of relationships.
  • Write all direct mail pieces and all individual, corporate or foundation solicitation proposals over $20,000, and coordinate with other development staff and the Orchestra League Executive Director the completion of additional Annual Fund solicitations, sponsorships, donor benefit materials and their delivery, and all published reporting.
  • Work with the Director of Marketing/PR to ensure uniform communications and branding with all constituents.
  • Steward and grow the membership of the organization’s Maestro Society through a proactive web presence, a catalogue of appropriate marketing and mailing materials, as well as through contacts to strengthen relationships with potential major donors.
  • Direct and ensure an exceptional stewardship program through timely acknowledgement, appropriate recognition, and the effective use of donations according to donor intent.
  • Mentor and monitor development staff to ensure organizational, position-related policy and procedures are followed and goals are achieved.
  • Oversee grant seeking efforts, including research, proposal writing and reporting requirements.
  • With the Executive Director, Orchestra League Executive Director, Database Manager and Director of Marketing/PR, help to coordinate specific lists and invitations for the organization’s annual and special events, including the Society’s Annual Meeting, Red, White & Boom, the annual Maestro/Encore Society event, and Orchestra League fundraising and special events.
  • Participate as an ex-officio member on, and provide necessary staff support to, Board development committees.
  • Regularly attend Philharmonic Classics and Pops concerts.

Key Characteristics:

  • Veteran fundraising executive with a proven track record of securing major gifts, building long-term relationships and moving prospects and donors through each stage of the giving cycle.
  • College degree required with 10+ years of successful experience in a supervisory or managerial role working in a non-profit development setting.
  • Proven relationship builder with an ability to work with and motivate a broad spectrum of people, including staff, Board members, volunteers and donors.
  • Thorough understanding and experience in fundraising techniques and with all processes involved in annual fund and/or capital campaigns.
  • Excellent written and interpersonal communication skills.
  • Experience in organizational budget planning, preparation and management.
  • Passion for and familiarity with music is a plus.

To Apply:

  • To apply, please send cover letter, resume and three references to Kris Markes, Interim Executive Director, (kris@okcphil.org) by April 5, 2019. Please contact by email only.
Orchestra Librarian

Job Summary: The Orchestra Librarian is responsible for the procurement, distribution and marking of all music to be performed by the orchestra and for the organization, maintenance and cataloging of the orchestra library.

Job Duties and Responsibilities

* Locate and order (rent or purchase) all music for Philharmonic concerts, including Classics, Pops, Discovery, education concerts, Canterbury and Ballet performances and other concerts as needed.

* Work with conductors and soloists to prepare music according to their specific requirements.

* Review all music to determine if parts meet acceptable standards: legible parts, adequate rehearsal letters/numbers and measure numbers. Take necessary steps to correct problems in advance that could potentially disrupt rehearsals.

* Ensure that there are enough parts; provide parts sufficiently far in advance to the concertmaster and string principals for bowing.

* Ensure that all parts are available and distributed in a timely manner for pre-rehearsal purposes.

* Ensure that bowings are transferred to all parts, and that rehearsal letters/numbers, measure numbers and any cuts are compatible and accurate between the conductor’s score and the players’ parts.

* Assemble and arrange music in orchestra folders.

* Attend all rehearsal and concerts of the Oklahoma City Philharmonic.

* Assist music director and musicians with all needs related to printed music.

* Catalogue and file music purchased for the library, maintain an accurate inventory to be updated annually and ensure adequate security.

* Repair and maintain music and folders.

* Report to all appropriate performance licensing organizations (ASCAP, BMI) all music performed on all concert series in a timely manner.

* Prepare music for all auditions.

* Perform other related duties as assigned or as situations dictate.

Required Education/Experience, Knowledge, Skills and Abilities

* Bachelor’s degree, preferably in music or music composition.

* In-depth knowledge of music theory, orchestral repertoire, music publishers and US/International copyright law.

* Experience in orchestral arranging and working knowledge of Finale.

* Ability to successfully meet and communicate with a variety of constituencies.

* Self-motivated with the ability to plan and prioritize work independently, as well as work as part of a team.

* Knowledge of MS Office Suite.

* Ability to work flexible and late hours and weekends as required by the Philharmonic’s rehearsal and performance schedule.

To Apply

To apply, please send cover letter, resume and three references to Kris Markes, General Manager, (kris@okcphil.org) by Friday, March 15, 2019. Please contact by email only. Estimated start date is May 1, 2019.

Personnel Manager

Job Summary: The Personnel Manager is a member of the management team and is responsible for hiring and communicating information to musicians for every service of the Oklahoma City Philharmonic in accordance with the Master Agreement with the Musicians Union and in consultation with the Music Director. The Personnel Manager attends all services by the orchestra and works as a member of the Operations Department in the logistical needs of running all services.

Job Duties and Responsibilities

* Hire and schedule orchestra personnel for each service in an efficient, timely and effective manner according to the guidelines of the Master Agreement.

* Hire extra/substitute musicians in consultation with principal players and Music Director as required by instrumentation needs for all services.

* Prepare and distribute all concert call sheets, schedules and rosters for orchestra services.

* Maintain and distribute season schedules and distribute schedule change notices in compliance with the Master Agreement.

* Work with Operations Department regarding seating configuration for stage set-up.

* Administer the system of rotation for string players in consultation with principal players and the Music Director.

* Maintain confidentially and discretion in musician relationships; serve as primary resource for musicians on day-to-day issues.

* Promote positive relationships with musicians, staff and other relevant parties.

* Stay up to date with the most recent Master Agreements and all orchestra policies and procedures, and immediately bring any conflicts to the attention of management.

* Supervise and attend all services of the OKC Philharmonic and ensure proper breaks and service start and end times and take attendance; this includes any runouts and/or tours.

* Inform visiting conductors of work rules and related personnel issues.

* Coordinate all orchestra payroll information and ensures compliance with all appropriate contracts.

* Oversee and manage auditions and ensure compliance with Master Agreement regulations, including audition announcements and repertoire selection.

* Provide all appropriate staff with concert-specific musician rosters.

* Other duties as assigned.

Required Education/Experience, Knowledge, Skills and Abilities

* Bachelor’s degree, preferably in music or arts administration.

* 3-4 years of experience, preferably working with a professional orchestra governed by a collective bargaining agreement.

* Strong organizational skills and close attention to detail and the ability to communicate with a variety of constituencies.

* Dedication, diplomacy and discretion.

* Ability to work under pressure.

* Ability to work independently with minimal direction and as part of a team.

* Knowledge of MS Office Suite

* Ability to work flexible and late hours as required by the OKC Philharmonic’s rehearsal and performance schedule.

To Apply To apply, please send cover letter, resume and three references to Kris Markes, General Manager, (kris@okcphil.org) by Friday, March 15, 2019. Please contact by email only. Estimated start date is May 1, 2019.

Audition Announcement - Second and Fourth Horn

The Oklahoma City Philharmonic Orchestra wishes to announce a vacancy for the following positions beginning with the 2019-2020 concert season.

Second Horn
Fourth Horn

The audition for these positions will be held on Monday, May 6, 2019.  Any person interested in auditioning for these positions should send a letter of interest and resume by email to the email address listed below by no later than April 15, 2019.

Please contact Mike Helt at mikeinokc@aol.com if you wish to request audition repertoire or have any questions concerning these Oklahoma City Philharmonic positions.

This audition is restricted to residents of Oklahoma as per the agreement with AFM Local 375-703.

Audition Announcement - Principal Trombone

The Oklahoma City Philharmonic Orchestra wishes to announce a vacancy for the following position beginning with the 2019-2020 concert season.

Principal Trombone

The audition for this position will be held on Monday, May 13, 2019.  Should a current member of the section win this audition, the newly vacated position may also be decided by this audition.  Any person interested in auditioning for this position should send a letter of interest and resume by email to the email address listed below by no later than April 30, 2019.

Please contact Mike Helt at mikeinokc@aol.com if you wish to request audition repertoire or have any questions concerning this Oklahoma City Philharmonic position.

This audition is restricted to residents of Oklahoma as per the agreement with AFM Local 375-703.