Our vision is to enrich the lives of those we touch, to enhance the cultural life of the community, to educate future generations about the value of music, to entertain our audiences, to elevate the quality of every performance, and to serve as a leader for positive community growth through the performance of excellent symphonic music, and to cooperate with other arts agencies for the betterment of our community.
OKLAHOMA CITY PHILHARMONIC
Title: Executive Director
Structure: Full Time
Reports to: Board of Directors, via the Board President
Direct Reports: Directors of Development, Finance, Marketing/PR, the General Manager, and Administrative Assistant
Position Summary: The Executive Director is responsible for managing the human and financial resources of the Oklahoma Philharmonic Society in order to achieve the orchestra’s mission. To that end, the Executive Director is responsible and accountable for all aspects of the organization, and implementing the policies set by the Board of Directors. The Executive Director will serve as the chief operating officer of the Oklahoma Philharmonic Society, Inc.
DUTIES and RESPONSIBILITIES
- Provide leadership for the Society’s consistent achievement of its mission and financial objectives.
- Lead and supervise an effective team, and work collaboratively with the Music Director and orchestra.
- Ensure the development and implementation of personnel training and professional development programs which will provide the human resources necessary for the achievement of the Society’s mission.
- Maintain a climate that attracts, retains, and motivates top quality staff and volunteers.
- Serve as the chief spokesperson for the Society, and thereby see that the Society is properly presented to its various constituencies.
- Develop and enhance relationships with donors, volunteers, partners, educators and other supporters of the Society to ensure the good reputation of the organization in the community and enhance its fiscal footing.
- With the President of the Board, enable the Board to fulfill its governance function and facilitate the optimum interaction between management and the Board.
- With the Music Director, assist in the development, implementation, and monitoring of orchestra’s artistic objectives.
- Maintain ongoing relationship and effective communication with the orchestra, in collaboration with General Manager.
- In consultation with the Music Director, seek and obtain new opportunities for performances by the orchestra.
- Ensure effective communication with the Society’s constituencies: Orchestra League, Associate Board, Philharmonic Foundation, as well as external partners including Oklahoma City Community Foundation and Allied Arts, public and government agencies, other arts organizations, Civic Center Music Hall, and the general public to achieve the service objectives of the Society.
- Assist the Board, Music Director, Development Director and Orchestra League in fundraising activities, including annual fund drive, corporate sponsorships, foundation support, special events, endowment campaigns, planned giving program, and identification and cultivation of donors.
- Work with Director of Marketing/PR to ensure effective public promotion of Society activities and concerts toward maximization of potential earned revenues and ticket sales, utilizing up-to-date strategies including print, digital, direct mail, social media, and other media opportunities.
- Recruit, select, and supervise administrative staff. Promote, discipline, and terminate in accordance with legal requirements and Board policy. Evaluate staff performance as needed but at least annually in writing.
- Maintain documents according to legal requirements and/or Board policies and procedures.
- Ensure that all employer responsibilities are met and that the organization is in compliance with all local, state, and federal laws.
- Keep abreast of activities and developments in the orchestra field; advise the Board of matters that may be helpful to promote the orchestra’s objectives.
- Direct advocacy activities at local, state, and federal levels in accordance with applicable law. Monitor legislative activity that affects the orchestra and recommend appropriate action to the Board of Directors.
Budget and Planning:
- Assist and participate in the development and implementation of an annual, master financial plan for the orchestra that supports the artistic, financial, special events and public relations objectives of the organization.
- Develop and implement current and long-range administrative and personnel planning to ensure that the organization is effectively structured and staffed competently.
- Monitor and authorize expenditures in accordance with approved budget.
Board of Directors:
- Advise the Board on matters within the Executive Director’s scope of responsibilities to promote the efficient operation of the orchestra in the delivery to the public of the services of the Society.
- Staff the Board and its committees; ensure that meeting minutes are recorded and filed.
- Serve as ex officio member of all Board committees.
- Attend all meetings of the Board and Executive Committee; prepare and present reports for each Board and Executive Committee meeting and for other committee meetings, as required.
- Working with the Board Development Committee, help to identify and recruit qualified candidates for Board membership; assist with new member orientation.
- Work with the Music Director and in collaboration with General Manager on the selection of guest artists, guest conductors, performing groups, and programs to support the orchestra’s artistic objectives.
- Assist Music Director in hiring of musicians, as necessary; negotiate and execute individual contracts according to approved budget and policies.
- Along with the General Manager, negotiate contracts for all guest artists within budget parameters as set by the Board.
- Serve as chief liaison to local office of the American Federation of Musicians (AFM).
- Successfully negotiate the master agreement with the orchestra and the AFM.
- Ensure proper implementation of the master agreement.
- Negotiate and execute Civic Center Music Hall leases and permits, as required.
- Along with the Development Director, oversee the preparation and submission of grant applications and reports to foundations, corporations, and government agencies.
- Ensure that all contributions and other support are acknowledged as may be required by law and as is otherwise appropriate; maintain accurate and complete records of financial contributions and other substantial support.
- In cooperation with Finance Director, develop, implement, and monitor compensation and benefits programs.
- Prepare and revise job descriptions, employee handbook, and employment policies.
To apply, please send cover letter, resume and three references to email@example.com by Friday, October 21, 2022. Please contact by email only.
Minimum five years of successful experience in a senior level position at a regional orchestra or larger required.
The Oklahoma City Philharmonic, led by Music Director Alexander Mickelthwate, is currently in its 34th season. An approximately $5.5 million, per-service orchestra with a full-time staff of 17, and a roster of 65+ musicians, the Philharmonic has enjoyed long-time artistic success and financial stability. Season activity typically includes around 120 services, including 50 performances in its three main concert series (Classics, Pops, Discovery), education and special event performances, as well as services for Oklahoma City Ballet and Canterbury Voices. In addition to the series concerts, the OKCPHIL offers a wide variety of Education and Community Engagement programs, serving Oklahomans of all ages. The organization benefits from two robust endowment funds totaling approximately $19 million. The orchestra performs in the recently renovated, city-owned and privately managed multi-purpose Civic Center Music Hall. The Philharmonic enjoys a well-developed, enthusiastic, and growing patron and donor base. The musician pool is closely tied to a number of strong higher education institutions.
Through its innovative efforts, the OKCPHIL presented a full season and performed to an in-person audience during the pandemic, becoming one of the 23% of U.S. orchestras. Following some great success, Music Director Alexander Mickelthwate’s contract has been extended through the end of 2026-27 Season and the Master Agreement with the orchestra remains in place through the 2024-25 Season. Recent artistic highlights include a collaboration with the world-renowned tenor Andrea Bocelli, a free outdoor concert at the Scissortail Park performed to a crowd of 20,000 people, and performances at the grand opening of the First Americans Museum. Within the past few seasons, the orchestra has commissioned two major works marking significant events and will release its first-ever commercial recording on Naxos Records in the Spring.
Oklahoma City, often shortened to OKC, is the state capital and ranks 27th among US cities in population with a greater metro area approaching 1.4 million residents. OKC has one of the world’s largest, active livestock markets, and primary industry sectors include energy, aerospace, healthcare and the military. The past 25 years have been most notable for tremendous public and private development in the downtown core, public facilities and parks, and public schools. This ‘can-do’ spirit has been a hallmark of OKC’s history and culture since its founding in 1889 as part of the Land Run of Unassigned Lands. New projects recently completed or soon to launch include a downtown streetcar system, a 70-acre downtown park, and a new convention center and hotel.
Additional Facts about OKC:
- Oklahoma City is the largest city in the State of Oklahoma with a population of more than 1.3 million.
- In land area, Oklahoma City is the 3rd largest in the nation.
- The Oklahoma City Capitol is the only capitol in the nation with a working oil well on its grounds. Oklahoma City is the Horse Show Capital of the World.
- Oklahoma City residents voted yes to a one-cent-sales-tax initiative bringing more than $5 billion in both private and public investment to the city since 1993. This initiative is called the Metropolitan Area Projects (MAPS) and is currently on the fourth round of MAPS projects.
- There are 14 unique districts that make up Oklahoma City and its uniqueness.
- The National Stock Yards is the world’s largest feeder and stocker cattle market located in Stockyard City.
- OKC is home to the U.S. Olympic and Paralympic Training Site for Canoe/Kayak located in the Boathouse District. It’s also the nation’s only urban whitewater rafting and kayaking center.
About Oklahoma City Philharmonic
The Oklahoma City Philharmonic has gained recognition as one of the nation’s premier regional orchestras. Tracing its roots to 1924, the Oklahoma City Philharmonic was formed in 1988 under the musical direction of Founder and Music Director Emeritus Joel Levine and began a new era with the passing of the baton to current Music Director Maestro Alexander Mickelthwate in 2018.
The Orchestra remains steadfast in its mission “to provide inspiration and joy for the community through orchestral music.” Through its consistent commitment to excellence, the Oklahoma City Philharmonic strives to enrich lives, expand cultural development, educate future generations, and provide audiences with a diverse and inspirational performance experience. Committed to expanding its reach well beyond the concert hall, the Oklahoma City Philharmonic enjoys a close collaborative relationship with Oklahoma’s colleges and universities as well as the city’s other premier arts organizations including Oklahoma City Ballet and Canterbury Voices. Through high-caliber performances and a variety of education and community engagement programs the OKC Phil serves over 150,000 throughout the state of Oklahoma.
Institutional Giving Coordinator
The Institutional Giving Coordinator serves as part of the Development Team and works closely with the Director of Development to focus on developing new corporate and foundation support, as well as stewarding existing relationships with foundation, corporate, and government entities. This team member also works to build trusted relationships with board members, staff, volunteers, and other OKCPHIL supporters. The successful candidate will be a dynamic communicator and have confident writing skills.
- In collaboration with Director of Development Director, develop and manage a portfolio of private foundations and corporate donors and prospects
- Develop and execute a plan for submitting proposals and reports to current and prospective institutional funding sources
- In collaboration with Director of Development Director, identify, cultivate, solicit, and steward a portfolio of current and prospective institutional donors with goal of increasing funding
- Develop and execute fundraising strategies and stewardship activities with a focus on corporate and government support, as well as corporate sponsorship
- Oversee and monitor compliance with funding agreements and sponsorship contracts with an emphasis on sponsor benefits fulfillment
- Develop letters of inquiry, proposals, general correspondence, acknowledgements, and reports for institutional donors
- Assist Executive Director and Development Team in annual strategic planning and fundraising goals
- Engage with other departments to develop narrative and budgets to support programs and proposals
- Other duties as assigned
Desired Skills, Characteristics, and Experience
- Bachelors’ Degree required
- Experience in nonprofit fundraising is preferred
- Knowledge of performing arts industry is desirable
- Excellent writing and verbal communications skills
- Ability to work in a diverse and fast paced environment
- Familiarity with Raisers Edge or other donor database
- Highly organized, great attention to detail
- Polished, professional constituent interaction skills, ability to interact with a diverse constituency
- Ability to work independently, as well as collaboratively
- Excellent computer and database management skills – Microsoft Office required
To apply, please send cover letter, resume, three references, and salary expectations to: Blossom@okcphil.org
OKLAHOMA CITY PHILHARMONIC
Development Associate will work with the Development Team and overall organization by providing administrative, communication and donor support. This professional will handle tasks related to institutional and individual giving. The position will play an integral role in ongoing efforts to manage relationships with current and prospective donors, strengthening support, and working as part of a dynamic fundraising team.
- Work with the Development Director and Team to identify, research, design outreach materials, and implement campaigns and on-going donor acknowledgement.
- Maintain and update mailing lists in Constant Contact, and biographical and financial donor information in Raiser’s Edge.
- Draft correspondence and stewardship materials for Development Department, including acknowledgement donation letters, and emails to donors, members, and foundations.
- Assist with marketing and social media for all fundraising efforts with electronic marketing efforts including monthly e-newsletter, homepage, Facebook, twitter, LinkedIn, and traditional media.
- Research, compile, assimilate, proofread, and edit correspondence, documents, and reports.
- Assist with donor cultivation and stewardship for fundraising campaigns.
- Organize physical and digital Development files.
- Provide research, administration, programmatic support and coordination.
- Coordinate special department projects with internal and external collaborators, vendors and/or consultants as needed.
- Contribute to the conceptual development and logistical implementation of large-scale projects in a variety of collaborative teams.
- Help to develop and generate promotions, ideas, and redesign for revenue generating departments.
- Provide event and logistics support for fundraising and special programming events.
- Assemble proposals and donor kits for events and meetings.
- Other duties as assigned by the Director of Development and Executive Director.
- Bachelor’s degree, one to two years of experience working for a nonprofit organization
- Creative problem-solver
- Collaborative and eager to work in a team-driven environment
- Organized and process-oriented when managing multiple projects
- Excellent oral and writing skills, including attention to grammar and spelling
- Ability to create persuasive outreach letters and other communications
- Excellent organizational abilities and strong attention to detail
- Working knowledge of Word and Excel
- Experience with Raiser’s Edge or other donor databases, and Constant Contact is preferred
To apply, please send cover letter, resume, three references, and salary expectations to: Blossom@okcphil.org